Why You Need a Wedding Planner

When you have just gotten engaged, it is inevitable that you ask yourself the question, ‘Do I need a Wedding Planner?’ And the easiest answer is absolutely ‘Yes!’ Wedding planners make every aspect of planning and arranging your special day SO much easier. And contrary to popular belief, they don’t charge you an arm-and-a-leg. They can actually help you save money on your budget because they have all the inside information and trusted suppliers, so they can get great discounts.

Not much of a reader? No problem! Watch this video of Why You Need a Wedding Planner:

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Getting a wedding planner is a good investment, but it is understandable that some couples still prefer to plan their wedding themselves so we’ve compiled a condensed wedding planning checklist for you to print and keep close by to help you on your journey. Regardless of whether you have a planner, your wedding day will still be magical and your most important day. A planner is really there to help make your dream day a reality and think of small things you might not have. Ultimately they take the stress out of having to do any last minute  things yourself and ensure everything rungs smoothly.

If you are still not 100% sure whether a wedding planner is a good fit for you, here are some important questions to ask yourself:

Here are a few things to think about when making your decision:
  1. Have you found a wedding venue?
  2. Have you found all your service providers?
  3. Do you have a realistic budget set out?
  4. How much does a wedding planner cost?
  5. Putting it all together– on your own or with the help of a professional

Do I Need a Wedding Planner?

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1. Have you found a wedding venue?

Finding your perfect wedding venue can be one of the most time-consuming parts of planning a wedding. There are SO many venue options, each with their own unique offering. Shortlisting your options and visiting each venue is a massive task. The process of filtering through the different types of venues and venue locations alone is massive – and that is before you start getting quotes and checking available dates! Do you want a forest venue or a beach venue? Do you want a venue in Gauteng or KZN? Should the venue include accommodation or not?

Having somebody with experience and knowledge about all the options, somebody who knows what you are looking for will make this far more enjoyable.

Wedding planners have experience with planning events at various venues, so they know what will work best for your requirements. For each venue, you will need to take things into consideration such as the number of guests, whether you need a chapel on-site, whether you will need decor & furniture hire included, whether you want an indoor or outdoor ceremony, etc.

If you give your planners a rough idea of how many guests, what your budget is and the type of venue style you are looking for, they will be able to create a shortlist of options for you to choose from.wedding planning venue and ceremony

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2. Have you found your service providers?

Firstly, by service providers, we mean all the people and companies who are involved in your wedding. This starts with the stationery company who designs your invitations to the staff who help to clear the venue at the end of the night. When it comes to the wedding day, you need to know that you have booked the best people for the job. The best way to find the right suppliers is through referrals by friends, family, and best wedding planners.

You will be surprised by how many different vendors might be involved in the setup of your big day. And it might be a daunting task trying to find suppliers, get the best quotes, and keep track of payments for all the service providers. Having a wedding planning checklist will make it a bit easier to prioritise when to do what, but that still doesn’t give you the inside advice on who is best for the job.

Wedding planners often have a list of recommended and trusted service providers who they have worked with before and who they know will deliver on the day. And if you need something completely unique, they have the inside scoop on who can make it happen.
Do I Need a Wedding Planner?

3. Do you have a realistic budget set out?

If you have a set wedding budget, you will need to decide how to allocate it. How much can go towards the venue, dress and photographer with enough left over for all the other elements? If this is your first time planning a wedding or an event, it is completely reasonable to think that you will have no idea what these things cost! For example, before starting Pink Book, we would not possibly have been able to tell you what the average cost for wedding flowers or a photographer would be.

Some of these costs might catch you completely by surprise! Without assistance, your spending plan might be way under budget – or in rare cases – even over budget. A wedding planner will be able to give you a more accurate estimation to help set your expectations.

Think of your wedding planner as your “bank manager” – there to manage your budget and make sure that you don’t overspend. It is easy to get swept up in the wedding fever and it might seem like a good idea at the moment to spend ‘X-amount’ of money on your wedding flowers. Your coordinator will be there to let you know if this is a good idea or not.

And on the subject of budget, you might be tempted to think that you will save on the budget by not getting a wedding planner, but this is not the truth. The reality is that by hiring a wedding planner you will be saving yourself time, stress and money. A wedding planner will take the stress out of finding the correct suppliers who will suit your style, personality and budget.wedding coordinators budget guide

9 Wedding Budget Tips

4. How much does a wedding planner cost?

The cost of a wedding planner varies based on the service they deliver. A wedding planner doesn’t need to take control of your whole wedding! They can assist with their services in the following ways:

  • A once-off consultation to get advice and ideas
  • An on-the-day service, to just take control and make things run smoothly on the big day
  • or a full wedding planning service where they assist from the first step, right through to execution on the day

Professional events planners offer different packages for their services. They can either offer you set prices or alternatively some planners work on a coordination fee that is between 10-20% of the total cost of the wedding. The size, style and urgency of the wedding all influence the price.

Whether you decide to just consult a wedding planner for a once-off consultation, an on the day service or for full coordination, it will be the best decision you make.wedding events coordinators on-the-day

5. Pulling it all together – on your own OR with the help of a professional

Once you have booked all your suppliers, it will be time to pull it all together and make sure that all the suppliers work together to create the final look and experience. This is a process that starts with the initial design and styling and ends when the final guest leaves the venue.

Getting a wedding planner means that you can hand all of this over to an expert who you can rely on. Usually, couples who decide on getting a planner are couples who don’t have the time to plan their own wedding. Or couples who really don’t know what they want or where to start with planning such a big event.

A professional wedding planner can help you interpret your ideas and turn your dream Pinterest wedding into a reality

If you have someone in charge of coordination on your wedding day you can focus on what is most important. You can take your time and be relaxed when you get ready. You don’t need to worry about all the service providers showing up on time or things running smoothly. All you need to think about is tying the knot with the one you love and celebrating the day with your closest friends and family.

(someone else will be in charge of cleaning at the end of the day)having a wedding planner

Images: ZaraZoo Photography, Shantelle Visser Photography, Vivid Blue Photography,  Adele Kloppers Photography, Envato Elements

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