Congratulations, you are engaged and you have chosen your wedding date – Now for the next big step – Choosing your wedding venue! Make a mental note of these 10 things that you should consider while shopping around. All 10 are equally important.
1. How many guests will attend your wedding?
Deciding on the number of guests will greatly narrow down your venue choices. Most venues can cater for smaller weddings of 50 guests, but there are only a few venues that can accommodate a party of 200 people.
2. What does the venue cost to hire?
3. What is included in the venue hire fee?
Venue packages differ enormously from one to the other. Find out where these things are included – If not, then you are looking at added hiring cost:
- Tables and Chairs to seat all your guests – Do you like what they include?
- Crockery and Cutlery for all – have a look at the quality and make sure you are happy with what they offer.
- Waiters and Bar Staff
- Do they allow outside Caterers
- Can you bring your own wine and what is the corkage fee?
4. Shortlist venues in the area you want to get married in!
5. Is the venue available for your date?
But there are more factors than the climate to consider as venues can look vastly different from season to season. Best advice is to do a web search for weddings around the time of the year you want to get married in.
If cost is a factor, then you can consider taking a risk and booking a venue out of peak season. But if you do take this risk, then make sure your venue has suitable indoor facilities should the weather gods let you down. Most Venues offer better low season rates.
6. What Overnight Accommodation does the venue have?
7. Are There Other Events on the Day?
8. Catering and Bar restrictions?
Does your venue have a fully stocked kitchen that is open to use for outside caterers? If not you are restricted to the capabilities and menu offered by the in-house caterers.
Make sure the venue has a liquor license as this might hugely affect the way your beverages are handled on the night. If they do not have a license, then they most probably also do not have a bar and you will have to add extra cost to get a bar and staffing company to handle your beverages.
Most venues will require you to make use of their bar facilities as this will generate extra income for them. Be aware of the cost of beverages as an “Open Bar” might add a huge amount on to your wedding cost.
Corkage is another consideration – How much will it cost you to bring in your own wine and bubbly. If this cost is high, then it might be worthwhile to opt for the wine on the menu. Make sure that the wine offered by the estate is of the standard that you are happy with.
Lastly, you should find out whether the venue comes with waiters and bar staff and if not what the costs will be to hire additional staff to fulfil those functions.
9. Are there any lighting and sound restrictions?
Due to their location close to residential areas or sensitive neighbours, some venues might have noise regulations applicable to them. Find out whether this is the case and if so, until what time you can lift the roof of the house. If your venue needs you to turn down the sound by 11 pm, there are other options available to keep the party going. One such solution is that of a Silent Disco – we suggest Silent Events SA so you can party to all hours of the morning without disturbing anyone!
10. Google other weddings at the venues you like
- Weather conditions
- Are the Bridal and Groom preparation facilities up to scratch?
- Indoor / Outdoor Ceremony options
- Pre-Dinner Drinks areas
- Couple photo Opportunities
- Reception Options
- Dance Floor options
- Can the venue be styled to your theme
View a list of Top 10 Wedding Venues in Cape Town here.
Check out our Wedding Venues board on Pinterest.